Word FAQ for Office 2003
How can I change the paper size to A4 or other
To change the template to a different size paper, first select
File/Page Setup and then pick Paper Size. Select the
size you want, such as A4, from the drop down menu and click OK.
Word will then tell you that some of the margins are outside of
the printable area. Click Fix to change the margins. If the
picture on the cover needs to be adjusted change the picture size
by clicking on the picture. Then hold down the shift key and resize
the picture with your mouse by clicking on a corner handle. To resize
the picture on the cover page of a report or brochure, first View
Header/Footer to access the picture.
More information about changing the paper size is available here.
I cannot figure out how to replace the cover
graphic. I see that it is actually inserted into the header of the
first page, but when I try to replace it with my own graphic, it
only appears in a small 1 inch segment at the top of the first page.
After you insert the graphic click on it once and then pick "Format/Picture".
Click on the Layout tab and then click "behind text".
The full picture will appear. You should then click the "size"
tab and make sure it is set to 100%.
How do I convert PageMaker files to Word?
Here are two methods to convert PageMaker files to MS Word.
1) Select the text and use File -> Export -> RTF for the
text. The graphics can be put into Word from their original sources.
2) Copy the text and imbedded graphics into the clipboard and Paste
(or Paste Special) into a new Word document.
How do I create Templates with Word 2002?
There is a good tutorial on creating templates with Word on the
Microsoft MCP site. It applies to Word 97 through 2002. Click
here to see tutorial.
How do I save the Word document as a template?
The MS Word files on this site are in .doc (document) format. To
turn the document into a template, select File, Save As and then
choose Document Template (*.dot) from the Type drop down menu and
save the template. You may want to create a new folder for InZones
templates. To use the template again, select File, New. Select the
template from the list of templates.
How can I remove unused styles from
After you use a standard style in a document, Word adds it to the
list of styles. You cannot remove the style name from this list,
even if you are no longer using the style in the document. According
to the Microsoft Knowledgebase (article
193536), you can use the method described below to remove unused
standard styles from the list of styles in any document with 50
or fewer paragraphs.
You can delete styles that are not used in a Word document; however,
you cannot delete the standard default Word styles. The standard
default styles in Microsoft Word are:
- Heading 1
- Heading 2
- Heading 3
After you apply a style in your document, Word adds the style
to the Styles list in the Style dialog box (on the Format menu)
and to the Style list on the Formatting toolbar. After you apply
a standard style in your document, the style remains on these lists,
even if you discontinue using the style.
To remove unused standard styles from the Style list in your Word
document, Copy Document Text to a New Document.
This method is useful if your document is small or if you only
need to remove the styles from a portion of your document. This
method does not work for selections of text that are larger than
approximately 50 paragraphs. If your selection is larger than approximately
50 paragraphs, Word copies the entire list of styles, including
unused standard styles. If you need to remove unused standard styles
from a large document, refer to method #2, Microsoft Knowledgebase
- Create a new, blank document that lists only the four default
- Open the document that contains the unused styles you want
- If necessary, remove any standard style formatting you do not
want to appear on the Style list in the new document.
- Select the entire document or the portion of the document you
want to copy to the new document. In any case, do not select more
than 50 paragraphs.
- On the Edit menu, select Copy.
- Switch to the new document you created in step 1 above.
- On the Edit menu, select Paste.
- Open the Style list on the Formatting toolbar. No unused standard
styles should appear on this list.
NOTE: If the entire list of styles appears in the new document,
your selection is too large. Perform the steps again and select
fewer paragraphs, or use Method
Why does the cover picture look so
On the Brochure and Report templates, the cover picture is part
of the page header. This enables the main text to print over the
picture and it also protects the picture from accidental moving
or deletion. If you want to access the cover picture, pick View/Header
and Footer and you will go to the Header page. Then you can move
or resize the graphic or replace it with a different picture. To
get back to the main page, click "Close" on the Header
and Footer toolbar or select View/Header and Footer again so the
the checkmark disappears.
Why is my Word File so large?
If your MS Word file is very
large it might be because you
have "Save Preview Picture"
checked. To turn this off, select
File/Properties and uncheck
"Save Preview Picture".
Then save your document and
the file size will shrink back
to a normal size.
I have no header and footer
on the first page of word document
but have header and footer on
all other pages?
Here are instructions on creating
pages with different headers
and footers from the Microsoft
Knowledge base http://support.microsoft.com/?kbid=207772.
How do I
update the page numbers in my
Table of Contents?
After you have made updates
to your report, select the Table
of Contents and press F9. You
may be prompted to answer if
you want to just update the
page numbers or the whole Table
of Contents. Select whole Table
of Contents if you have made
changes to any of the words
in document subheads, otherwise
select page numbers.